terms & conditions
Luxie Studios is available for rentals Saturday through Tuesday: 8am to 3am. To check availability, please text Ashley @ 214.919.9320.
Luxie Studios’s Standard Rental Fee is $250. Standard rental time is based on 10 hours, including set-up and clean up. More time is subject to an additional fee of $25/ hour. It is understood that your event may be shorter than 10 hours.
A non-refundable Date-Hold Deposit of 50% total bill is required with our Event Space Rental Agreement and Contract to reserve your date and times.
Any balance must be payable to Luxie Studios 14 days in advance of your event. No refunds will be issued 14 days prior to your event.
Cash, check, and credit cards are accepted.
Policies and Regulations
A security deposit of $250 as well as a non-refundable Date-Hold Deposit of 50% of the total bill (along with a signed Event Space Rental Agreement and Contract) is required to reserve the event date and times.
The 50% deposit goes towards your rental and is NON-REFUNDABLE, NO EXCEPTIONS. An event is considered booked when Luxie Studios has received a half-down deposit (that is 50% of the rental amount) and we have marked your invoice as Reserved. You are not booked until your invoice has been marked Reserved by Luxie Studios. The half-down deposit will be applied to the total balance. The remaining balance must be paid on or before 14 days prior to the rental date and is non-refundable/non-transferable. Should the event be canceled or postponed, the half-down amount paid is non-refundable, no exceptions. If a rental is canceled at least 45 days prior to the rental date, the half-down amount, and any additional amount paid, can be applied toward another event with Luxie Studios or anything paid over the half-down deposit can be refunded. Cancellations/transfers must be used no later than 12 (twelve) months after the original scheduled rental date. We allow one date transfer per rental. Transferred rentals are subject to current pricing (we don’t freeze your original rental amount). For date transfers: the full balance will be due at the time of booking to reserve your new date. The total amount paid will be non-refundable and non-transferable. Renters may also be required to sign a date transfer addendum. If a rental is canceled less than 45 days prior to the rental date, the entire amount paid is non-refundable, and any additional amount owed will be charged to a card on file and will be non-refundable/non-transferable. Luxie Studios has the right to send your balance owed to collections for non-payment. Luxie Studios does not provide refunds for situations beyond our control such as but not limited to: weather, parking, game/event schedules, etc. Luxie Studios does not give refunds for rentals booked prior to touring to secure a date yet later decide the venue is not a good fit. Tour first then book if there is any uncertainty.
Luxie Studios is a contemporary beauty boutique. Artwork, curtains/tapestries, and fixtures will not be moved and/or removed for any event. In the event of any damages occurring to artwork, curtains and tapestries, or fixtures the Renter will be held solely responsible and will be billed accordingly. This includes, but is not limited to, scratches, nicks, breaks, or marks of any kind. No confetti, glitter, rice, birdseed, flower petals, sparklers, or smoke machines are allowed on the premises. Candles must be globed with hurricanes or votives. No open flames are allowed. Renter can add removable lights, curtains, or decorations that are easily removeable and held up by tacks and/or staples.
Renter acknowledges that the premises are located near other units and therefore agrees to control the noise level at the event during weekday hours from 8am to 6pm such that it does not disturb neighboring occupants. In the event that the event creates a disturbance due to high noise volume, Renter shall immediately reduce the volume. If repeated disturbances are created, at Luxie Studios discretion, the Renter may be expelled from the premises or the offending noise will be ended. In the event of disturbances to the point of expulsion, no portion of the rental fee will be refunded.
Note: Music must end by 12pm during weeknights and by 2am on weekends. Amplified sound is NOT permitted.
Date-Hold Deposit is Non-Refundable. More than 14 days prior to event 75% of Space Rental Fee will be refunded.
Renter agrees to indemnify, defend, and hold Luxie Studios, its building owners, officers, and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the premises, including but not limited to, the personal guarantee of provision, service, and dispensing of payment by Renter, its employees, and agents of alcoholic beverages at Luxie Studios. In the event Luxie Studios Expressions, its building owners, officers, and/or agents, are required to file any action in court in order to enforce any provisions of this agreement, Renter agrees to pay Luxie Studios, its building owners, officers, and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by Luxie Studios, including all collection expenses and interest due.
Renter understands that the maximum standing capacity of Luxie Studios is 50 people and will not exceed this limit.
Catering, Cleaning, Trash and Equipment Removal
Luxie Studios will be in a clean condition prior to the event. Within one (1) hour following the event, the Renter is required to remove all equipment and return the space to the same clean condition in which it was found. There is no open flame or frying allowed on site or any cooking that will create smoke, as our facility is not ventilated and does not have a kitchen.
All trash, including sorted recyclables and properly sorted compostables, must be collected, properly bagged and brought to the trash receptacle located behind the building.
City, County, State, and Federal Laws
The Renter agrees to comply with all applicable City, County, State, and Federal laws and shall conduct no illegal act on the premises. The Renter shall not sell alcohol on the premises at any time. The Renter may not serve alcohol to minors on the premises at any time. The Renter agrees to ensure alcoholic beverages are consumed in a responsible manner. Luxie Studios Expressions reserves the right, in its exclusive discretion, to expel anyone who in its judgment is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of Luxie Studios or the safety of its staff, guests, or building contents.
Entry and Exit
The Renter agrees that Luxie Studios Expression may enter and exit the premises during the course of the event.
Luxie Studios provides the use of the following items for every event: 1 large garbage can including 2 garbage bags, toilette paper and paper towels.
I am aware that Luxie Studios STRONGLY encourages me to tour the venue before reserving my date. I understand and agree that Luxie Studios will not refund me should I decide the venue is not a good fit because I chose to book my date before touring the venue.
Luxie Studios reserves the right to cancel your Event at any time, and is not required to credit or refund you for any amount paid if your Event is cancelled for not following Luxie Studios guidelines.
RELEASE AND INDEMNIFICATION
RENTER SHALL INDEMNIFY, DEFEND AND SAVE HARMLESS LUXIE STUDIOS, ITS OFFICERS, AGENTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL LOSS, COSTS (INCLUDING ATTORNEYS’ FEES), DAMAGE, EXPENSE, AND LIABILITY (INCLUDING STATUTORY LIABILITY AND LIABILITY UNDER WORKERS’ COMPENSATION LAW) IN CONNECTION WITH CLAIMS, JUDGMENTS, DAMAGES, PENALTIES, FINES, LIABILITIES, LOSSES, SUITS, ADMINISTRATIVE PROCEEDINGS, ARISING OUT OF ANY ACT OR NEGLECT BY RENTER, ITS AGENTS, EMPLOYEES, CONTRACTORS, INVITEES, REPRESENTATIVES, IN, ON OR ABOUT THE FACILITY. THIS INDEMNITY SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. RENTER HEREBY RELEASES LUXIE STUDIOS FROM ANY AND ALL LIABILITY OR RESPONSIBILITY TO RENTER OR ANYONE CLAIMING THROUGH OR UNDER RENTER BY WAY OF SUBROGATION OR OTHERWISE FOR ANY LOSS OR DAMAGE TO EQUIPMENT OR PROPERTY OF RENTER EITHER COVERED OR NOT COVERED BY ANY INSURANCE THEN IN FORCE.